Procrastination happens to the best of us. No matter how sincerely we continue to work, we are bound to face inconsistencies for one reason or another. It is easy to lose track of things and procrastinate if we are not mindful of our priorities. However, procrastination prolongs the whole process of getting something done. And that results in the overall unproductivity of the entire team.
Everybody has faced the consequences of procrastination. Nobody feels satisfied after submitting average work when it could have been exceptional had it been done on time. It is necessary to address this to improve the quality of your team member’s work.
So how can you as an organisation help your team members overcome procrastination?
1. Structuring the way you assign tasks to your team members
One of the key reasons why people procrastinate is because there is no structure in the tasks assigned to them. A structure provides a way to segregate the tasks according to their importance and urgency. It helps in making wise decisions about what you should be working on next. Having all this information beforehand also saves time.
Good delegation includes complete and clear information on what the task is, its deadlines, priority, required resources, and other necessary details.
Remember that procrastination usually happens because team members are unclear on the tasks and don’t know how to proceed. Efficient delegation ensures that the right information reaches your team members and they have everything they need to accomplish that task.
2. Find ways to keep your team members motivated
When someone is demotivated, they can lose interest. In that case, that person will tend to push things till the end and even if they try to cover-up before the deadline, their work will eventually get delayed. Hence, you need to make sure that your team stays motivated and doesn’t lose interest in their work.
To do that, you need to keep checking up on the progress and help wherever team members find themselves stuck. Appreciate people when they perform exceptionally well. This will make them feel supported by their organisation and they will be more inclined to do better. Such little gestures of encouragement go a long way in motivating the employees.
3. Practise open-ended collaboration within your team
Try to define tasks that will require your team members to collaborate. This will give your team members a sense of responsibility. When someone is counting on you, it is natural for you to feel more accountable and responsible for that task. There will be significantly lower the possibility of procrastinating on that task.
Moreover, collaborating with your teammates will create better relationships among your team members. It will create a healthy space to discuss the issues someone might face in their current task or future and therefore help in solving problems.
4. Communicate the problem that procrastination is causing within your team
As a team, you need to practise effective communication. It is essential to address procrastination as an issue with your team. Discussing it will promote transparency.
Acknowledging this situation will ensure that people will be careful about it and also make them accountable in case it happens again.
Help your team overcome procrastination with tools
As an organisation, it is your job to provide any possible training or service that will help your team to overcome these challenges at work.
We can avoid the inconsistent performance that procrastination causes if we make these small changes mentioned above. One of the best ways to practise this is by using task management tools.
Task management tools will tremendously help you in structuring work for your team members. The analytics and real-time data entries logged into a task management tool record everything as it happens. Tools have features that give the team members a nudge to get them back on track whenever they lose sight of their work. They also provide reminders or encouraging messages depending on the kind of performance you exhibit. It can be accessible to the whole team and even sometimes act as the extended arms of your teammates to communicate on behalf of each person.
Procrastination is a problem that has been prevalent for a very long time in every sphere of work life. But we can surely overcome this by adopting the modern-day methods of practising certain helpful etiquettes at work and using technology in the best way possible.