Let’s explore a meeting scenario. Team member A says “I’ll help in resource collection for task 1.”
“I’ll do the final edits for all drafts in task 2”, says team members B.
Team member C jumps in and says, “I’ll make the presentation for both tasks once the content is in place.”
“I’ll take the content part then”, says team member D knowing very well that he would have to do most of the work on his own.
Because the ‘content part’ of task 1 and 2 makes up 80% of the work, D ends up doing most of the work.
Does this sound familiar to you? Because it’s a reality of most workplaces today. Teamwork is shadowed by team members working in silos with bare minimum support for each other.
And this is where teamwork becomes ineffective – when team members focus on their own progress and work instead on the main task as a whole.
What makes up effective teamwork?
Good teamwork does not happen by accident.
Strong leadership, adaptability, diversity, effective communication, and effectively handling disputes are largely associated with successful team building. Let’s dive deeper into how they enhance teamwork.
The best leaders reliably deliver on their commitments, or “practise what they preach” as the saying goes. They are focused on providing absolutely everything that the team needs to do their best work. Neither micromanagement nor a completely non-interventionist approach is the answer. And teams appreciate this more than you can know.
Teams need a leader who is available and easily approachable. Someone who listens and appreciates their feedback, solves their problems on priority, and recognizes them for a job well done. This creates an environment where team members can thrive.
An active involvement in the team’s well being creates a further sense of belonging enhancing collaboration among team members.
While it is important to clearly define the roles and duties of each member, they are not rigid in effective teams. Team members are willing to give their best and do something that might not be in their job in the first place, if it’s essential to getting the job done.
However, they do it cooperatively, not stepping on anyone’s feet, but by working together with other team members.
The idea is not to take over but to acknowledge another team member’s effort. In the most effective teams, all members are responsible for their own mission as well as the achievement of a common goal.
Diversity & innovation
Good members bring diversity of thoughts, experiences, and skills to a team.
Leaders who recognize this and encourage diversity within the team will be rewarded with new and innovative ways to get their work done.
Effective teams are willing to try a new solution to an old problem. They are also open to new or unusual suggestions and do not dismiss solutions without consideration.
Thus ensuring that each team member’s diverse thoughts are valued. Always remember that team members will be more productive in their work, when they feel a sense of value within the business.
In the most effective teams, communication happens frequently. Interaction between team members as well as between team leaders is essential.
Emails, impromptu meetings, and conference calls are quick ways to communicate and make decisions. They are also good methods for quickly, periodically updating tasks or asking questions that do not require group consensus.
But this way might not be the most efficient. The problem is that they often lead to scattered information. Team members have to go through various channels to filter and find information on their work.
It works for some teams but in most of them, it creates a lot of chaos. A better way to communicate is perhaps by implementing tools that allow you to consolidate all communication and work.
For instance, 1team.ai is a tool that allows you to directly save and consolidate all WhatsApp communication to your Notes by simply forwarding text messages.
These unique features in tools ensure that team members have easy communication between each other and have all work related information available on their fingertips.
However, remember that the first rule of communication is listening. Make it clear that all comments will be considered and really listen to what people are saying before commenting.
Efficient dispute Management
Conflicts arise, even in the best of teams. Often, new ideas and solutions can arise from a difference of opinion, so don’t be discouraged.
Decide as a group how to handle conflict. Have a process in place and follow it as soon as possible after a dispute (usually within 24 hours).
Conflict management is not easy. But teams that persevere and find ways to create a cohesive team are rewarded with greater productivity, less internal conflict, and a more enjoyable work experience.
How can you implement it in your team?
Building an effective team is never a cake walk. But there are ways that can make it easier and simpler for you.
Many businesses today are implementing technology as a means of building more effective teams that smoothly collaborate and communicate with each other.
One such way is by implementing tools that manage your overall work and save you from the chaotic task of day-to-day work management.
With the right tool you can –
- Ensure effective communication among team members
- Effectively delegate and check the progress of each task
- Get detailed analysis of all work
- Get automated delay reminders and never miss any deadlines
- Ensure smooth flow of information and effective data management
- Ensure easy collaboration among team members
1team.ai is one such tool that was built with the thought to achieve this and more within teams.
If you are someone looking to implement tools in your team, we’d be happy to schedule a quick demo for you, completely free of cost.