Delegation is nothing but redirecting tasks to other team members. And is a critical stepping stone to effective task management.
You could be delegating a task because another team member has the required skill, or because it would just interest another team member more.
But as a manager, knowing when, how and to whom to delegate is the real skill.
Not only does right delegation help you assign tasks more thoughtfully but also provides the right environment for your team to thrive.
What is successful delegation?
Your team as a whole is more powerful than its individual members. When you successfully delegate tasks, you ensure that each team member is assigned tasks based on their skills and strengths. This ensures that team members are engaged in their work and stay productive throughout.
Successful delegation further helps in evenly distributing work and preventing stress and burnout. When done effectively, it ensures easy task management and happier team members.
When should you delegate tasks?
Here are some questions you should ask that can help you decide when it’s time to delegate a task:
- Is there anyone with full information and resources to finish this task?
- Will this task be of special interest to a team member?
- Is this task an opportunity for someone to develop their skills?
- Is this task an opportunity for someone to try something new?
- Is this task more aligned with someone else’s tasks?
- Do you have enough time to train someone for this task?
- Is this a high-impact task?
There is no straightforward method to task management or delegating tasks. But asking yourself these questions will help you identify which tasks to delegate and whom to delegate those tasks to.
Delegation is essential to task management: Do’s and Don’ts
Delegation is a primary aspect of efficient task management. But since there are no set rules to delegation, managers often struggle with it.
Here we will discuss some do’s and don’t that help you successfully delegate tasks within your team.
Do Analyse the Task
Before you delegate a task, it is important to check whether or not that task would require your personal attention. If it is a high priority or high impact task, then you should take charge for it. But if that task can be easily achieved by another team member in the given time, it is right to delegate that task.
Don’t Hold On
Managers tend to hold on to tasks after delegating. But it is important to remember that once you delegate a task, you also delegate the responsibility to accomplish it. You have to let go and be patient with team members. Even if they take more time than you would in completing that task.
Do Set Expectations
When you delegate a task, you must provide team members with the right information needed to complete that task. Further, you also need to set the right expectations about when and how the task needs to be performed. Without setting expectations and priorities, your team members won’t be able to give their best.
Don’t Overestimate Strengths
It is good to have trust in team members but you must not overestimate their strengths. Just because a team member is able to manage their team really well, does not mean you should give them more responsibility to handle. Before you ask team members to play on their strengths, you should check what’s already on their plate. Team members won’t be able to effectively complete a task if they are already overwhelmed with work.
Do Focus on Results
The goal for your team member is not to do the task exactly how you would. But to drive the same results from accomplishing that task. Remember to focus on these results when you delegate a task because that is what really matters for the success of your team.
Don’t take all the credit
Bill Schow says, “I know that for a delegated task to be successful, the individual involved has to take ownership of the task, be able to put their signature on it, and get credit for it.”
Give credit when team members accomplish tasks that were delegated to them. It ensures a positive environment where feedback is welcomed and accepted. Further, it encourages the team members since their hard word is recognized.
It is clear that effective delegation is the pathway to good task management. It is also a great way to manage your time and prioritize tasks the right way.
With successful delegation, you can save your time and focus on more important tasks. And also support your team members by ensuring that they enjoy their work.