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These days, tracking work is a necessity for any business wanting to optimize their productivity. And every team, in their own ways, has a system in place that does the job.

But unfortunately, there are a few common mistakes that can be easily made when tracking work. But with a little help, you can ensure that your team does not make them!

Common mistakes made when tracking work

Not Defining Goals

Without well-defined goals, it becomes difficult to assess whether a project is on track or not. Make sure you take the time to define clear objectives for each task that needs to be tracked. This way, you’ll be able to adequately track progress throughout the project. For instance, if you have to define the goals for fixing bugs on the website. You would define the timeline very carefully and communicate why it is essential for customer satisfaction to fix all bugs that can hinder their experience. You team members need to know why they are doing what they are doing.

Not Recording Accurately

This means not measuring time spent accurately, not tracking progress effectively, or specifying outcomes clearly. Without accurate data, it will be difficult to track the progress of projects effectively. Make sure to log data accurately and regularly to get the most out of your time-tracking.


Not Updating Regularly

Regular updates are important; not only will they help you understand where tasks stand but they also ensure that any issues are identified and rectified quickly. Update your progress regularly and keep an eye on any task that is falling behind.

Failing to communicate clearly and consistently

It is highly important that you communicate with your team and let them in on what’s going on. This ensures that your team members feel a part of something bigger than just their own teams.

Smoother and clearer communication will not only ensure a smooth flow of information. But also enhance the collaboration among team members and their productivity.

Not allowing feedback or input

You must always encourage feedback from your team. This also ensures that your team is welcoming to feedback when you have something to say. With the right feedback from your team, you’ll be able to better understand their way of working. Further, you can ensure that you can provide the right help whenever needed by your team.

Relying too heavily on individual metrics

It is good to know what each member is doing in the team. But that cannot be used as a metric to evaluate the entire team’s performance.

For instance, a team performed a task in 2 hours. But team member A did 90% of the work, team member did 10%, and team member C did nearly nothing. So would that mean the entire team was productive because A was highly productive? Or would that mean the entire team can do better because team member C was not very productive? What do you think?


Not Using the Right tool

There are a variety of task tracking and management tools out there—some better than others. Make sure to choose an appropriate tool for your needs, difficulty levels, and way of working.

Use tools that are both easy to use and provide a comprehensive overview of progress. These are just a few of the most common mistakes to avoid when tracking work.


Tracking work isn’t easy. We get it. But it does get easier with a little mindfulness and help from technology.

By avoiding these common mistakes, you’ll be better suited to track projects and tasks in a more effective and efficient manner. As always, practice makes perfect, so ensure you stay on top of your tracking and find the right balance of time management and quality tracking to be successful.

Poorvi Naithani

Content Marketer

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