We’ve all used spreadsheets in our everyday work. Whether you like it or not, you cannot completely ignore them.
In fact, a lot of teams today cannot function without their list of everyday spreadsheets. From project management, to tracking each task, to reporting and analytics – spreadsheets soon created a certain level of dependability for businesses.
With more than 1.2 billion people using Microsoft Office, it is safe to say that spreadsheets have become a standard for any business handling data.
But with the advancement in technology, it might not be the most efficient solution to your problems. Because the tool itself comes with its own limitations.
The problem with spreadsheets
The popularity of spreadsheets began more with the lack of a better alternative than its own capabilities. Since it was the only available cloud-based solution 10 years ago, it doesn’t mean it fulfils your needs even today.
Unfortunately, spreadsheet is not the easiest program to use. Most people know the basic data entry, but their expertise ends there. Advanced understanding of spreadsheets requires a lot of investment in terms of time, and has a fairly steep learning curve.
Further, incorrect entries and manual handling of spreadsheets leaves a lot of room for errors. Audits show that users can make up to 1.79% of errors per cell. Now multiply that by at least a hundred because that’s how many cells you would be using. In fact, it is not uncommon for users to occupy a thousand cells with data.
That looks like a lot of errors! One technology company found that audits show nearly 90% of all large sheets contain serious errors.
When you move further into more advanced features offered on spreadsheets, this room for error only increases. Because then you’re not just dealing with basic data entries, there are formulas, file paths, nested IFs, hidden cells, macros and more. These complex functions add more complexity to what should have been a very user-friendly tool.
These problems can be resolved if there is an automated self-check mechanism within spreadsheets. But the lack of it restricts spreadsheets from serving the purpose expected out of it.
What should you do?
If you analyse closely, you’ll quickly realise that spreadsheets are used across multiple use cases. From businesses, to hospitals, and even schools – everyone uses spreadsheets. But they don’t always serve the right purpose for them.
Similarly, people use spreadsheets for inventory, teamwork tracking, data entry and what not. One single tool cannot serve everything unless the tool within itself is highly configurable.
What you need is a system that allows you to minimise manual resources, easily browse through and access data, Is simple and easy to use and understand, and provides automatic reports and analytics.
And lucky for you, these tools and resources are readily available at your disposal today.
For instance, we use 1team.ai within our teams. It works best for us because its easy to use, very comprehensive and highly configurable. Through it we are able to:
- Track each task by its stage, progress, and collaborators.
- Easily browse through all data
- Get access to multiple dashboards, each categorised into different aspects of your work
- Real time updates on everything
- Easily adaptable for any team
In an overview, 1team.ai is a task/team/project management tool. But in reality, it is so much more. There are specific features (like Whatsapp integration) that makes it ideal for teams, however big or small.
Technology is giving us more and more everyday. It is only sensible that we make the most out of it and leave our old ways behind.
Spreadsheets worked great for a lot of people for a very long time. Only until they didn’t. It’s time you move to better, smarter and faster tools to ensure smooth everyday functioning of your team members and timely completion of all work.